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Privacy Policy

Effective Date: April 2025

 

Extraordinary Events is committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy outlines how we collect, use, store, share, and protect your information when you participate in our events and travel services. By using our services, you agree to the terms outlined in this policy.

 

Information We Collect

We may collect the following types of personal information from you:

  • Contact Information: Name, email address, phone number, and mailing address.

  • Travel Information: Passport information, travel itineraries, and accommodation details.

  • Payment Information: Credit card details and billing address.

  • Event Participation Information: Dietary preferences, emergency contact information, and other relevant details.

 

How We Use Your Information

We use your personal information for the following purposes:

  • Event and Travel Planning: To organise and manage your participation in our events and travel services.

  • Communication: To send you updates, confirmations, and other relevant information about the event or travel service.

  • Compliance: To comply with legal requirements and regulations, including those related to travel and accommodation.

  • Security: To ensure the safety and security of our participants.

 

Sharing Your Information

We may share your personal information with third parties for the following purposes:

  • Service Providers and Partners: To facilitate travel arrangements, accommodations, and event logistics. This may include airlines, hotels, ground transport, and destination partners. We will only share the information necessary for the provision of these services and, where required by law, only with your prior consent.

  • Client-Requested Sharing: In cases where a client requests that we provide personal or travel-related information to a third-party supplier, we will only do so with the knowledge and consent of the individuals whose data is being shared.

  • Legal Requirements: To comply with legal obligations or respond to lawful requests from public authorities.

 

Data Retention and Deletion

As part of our commitment to your privacy and security, we will delete all private information, including passport information, from our systems after the event has concluded. You will receive an email from us advising you that your data has been deleted from our systems.

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Your Rights, You have the right to:

  • Correction: Request correction of any inaccurate or incomplete information.

  • Deletion: Request deletion of your personal information in accordance with this policy.

  • Objection: Object to the processing of your personal information under certain circumstances.​

 

Please check our website periodically for updates.

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